Divine Word University

East New Britain Student Association

P.O. Box 483, Madang

East New Britain Students Association Meeting Minutes
EXECUTIVE MEETING No 1.
Date: Thursday 14/02/2013
Venue: Kibung Ples
Starting time: 7:30 pm
Chairperson- Mr. Trevor Uratel
AGENDA

1. Coinathon & Registration Fee

2. ENB Night

3. Cultural Day

4. Liturgy Report

5. Finance

6. AOB

EXECUTIVES PRESENT AT THE MEETING
NAME POSITION
1. Mr. Trevor Uratel President
2. Ms. Norma Tavul Vice President
3. Ms. Dorah Tiensten Secretary
4. Mr. Michael Arnold Ass. Secretary
5. Mr. Maibi Aquila Treasurer
6. Mr. John Potit Ass. Treasurer
7. Mr. Kiren Igen Gutpela Sindaun Committee
8. Mr. Paul Hein Liturgy Rep
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9. Ms. Anna Masome Liturgy Rep
10. Mr. Matthew Telinga Social Rep
11. Ms. Lloyd Kakinoru Cultural Rep
12. Ms. Albertha Karai Club Member
Welcome Remark
 The Club President, Mr. Trevor Uratel welcomes the ENBSA Executive 2013 into the first meeting. He also apologized for not present during the Fundraising Dance at Vavagil Club over the holidays.
1. Coinathon and Registration Fees
- Mr. Maibi Aquila stresses on the K15 Coinathon given to students at the end of last year 2012.
- Registration Fee is K5: Continuing students who got the Coinathon last yr. will pay K20 while the 1st yrs. / new intakes will pay K5.
- We’ll rely on these fees as start-up Capital for the club this year.
- Due date set two weeks’ time.
2. 3rd ENB Night
- Mr. Uratel said the 3rd ENB Night will be the major fundraising for the year. A night whereby the Association will portray its unique culture, the ENB way.
- Mr. Matthew Telinga explains more on the event and assumes that the date be brought forward other than having it on September which is the most busy times before the Semester two exams.
- Mr. Michael Arnold suggests if the date be somehow flows in with the Annual Mask Festival & Tolai Warwagira in ENB.
- Proposed date to around July (midyear)
3. Cultural Day
-Mr. Uratel states that only the males will take part in the Cultural Day unlike the previous years. Spending is crucial so this will help cut down on unnecessary expenses by the club.
-Also it is not necessary since the club will be having its ENB night.
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- All executive members agreed to that.
4. Liturgy
- Ms. Anna Masome informs the executive that the club has been schedule for leading the Graduation Mass on Saturday 2nd 2013.
- Anna and Paul will get the respective dates for practice done so the earlier the better.
- They also ask for co-operation for the executive and club members to uphold the known to be vibrant group in the University in taking part in Liturgies as experienced from past years too.
5. Finance
- The treasurer Mr. Maibi Aquila explains the situation to the club that at the very moment the old executive are still signatories to the Club’s account.
- He is not able to give any financial report as there was no proper hand over take over from accounts by the old and current signatories but this will not be a hold up to whatever plans we have in terms of finance.
- Anytime available, President, treasurer and secretary will sort out the signatories.
6. A.O.B
- The Secretary, Ms. Dorah Tiensten gives a brief report on the Fundraising Dance held in ENB during the Christmas holidays.
-Further notice will be given whenever the Bank accounts are sort out- regarding funds raised.
Ms. Masome stated on the liturgy day, usually the Peter Torot feast day is given to the ENBSA. DWU is a Christian university and not only must a Catholic university which means all ENBSA take part as a result. We must also take note of which other activities will be in charge of during certain events along the Liturgical Calendar.
-Ms. Norma Tavul also stresses on the George Brown day at the United Church. She also emphasizes on the wantoks at Madang Tech and LSON and even the outside ENBSA community that we create a good relationship in upholding our ENB way.
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-Mr. Uratel talks on Safety- raon long umi lo madang, take extra precaution. There are a lot of settlements in Madang so safety is in each student hands.
Also our participation-working together-time management is very important and cooperation
- Time management to do school work.
-A Gutpela Sindaun Committee is in place for those that faced problems, feel free to talk with the Gutpela Sindaun committee.
Meeting Close: 8:50pm
Prepared by: Miss Dorah Tiensten
ENBSA Secretary 2013